Government and industry regulations or company policy may require an organization to store and reproduce emails for up to seven years. The requirement is to store email in their original format, or to archive email, making it easy to search and access information for electronic discovery and compliance requirements such as SOX or HIPAA. Since email holds much of the information businesses use daily, having an archive option is essential for your business. Secure Email Archive enables you to preserve and search this information to meet regulatory and company compliance.
Secure Email Archive is a secure vault providing email preservation for compliance and operational purposes. The email archiving system automatically extracts message contents and attachments from incoming/outgoing emails and after indexing, it stores them in read-only format. This ensures that archived records are maintained in their original state.
Secure Email Archive is a highly flexible and scalable platform option to the Secure Email service. EarthLink understands the requirements for government and industry regulations for archiving and will assist with defining configurations to ensure compliance as well as defining rules of engagement for employees, partners, clients, investor and the general public.
There is often confusion between a data archive and a backup. A classic backup application takes periodic images of active data in order to provide a method of recovering records that have been deleted or destroyed. Most backups are retained only for a few days or weeks as later backup images supersede previous versions.
Essentially, a backup is designed as a short-term insurance policy to facilitate disaster recovery, while an archive is designed to provide ongoing rapid access to decades of business information. Archived records can be placed outside the traditional backup cycle for a long period of time, while backup operations protect active data that's changing on a frequent basis.
It is easy to accurately search through an email archives. However, it is virtually impossible to search through years of back up tapes.