Government and industry regulations or company policy may require an organization to store and reproduce emails for up to seven years. The requirement is to store email in their original format, or to archive email, making it easy to search and access information for electronic discovery and compliance requirements such as SOX or HIPAA. Since email holds much of the information businesses use daily, having an archive option is essential for your business. Email Archive enables you to preserve and search this information to meet regulatory and company compliance.
EarthLink offers 3 levels of Email Archive:
Individual users access personal archives with Quick Search and Advanced Search filters. Restore lost or deleted emails. Improve productivity with a cleaner, smaller inbox, no worries about quotas, delete email with confidence, and stop wasting time managing your inbox.
Authorized personnel can quickly and easily monitor, search and retrieve messages for all users at any time. Be prepared to complete any eDiscovery request quickly and affordably.
Meet all FINRA/SEC requirements, protect data with tamper-proof WORM (write once, read many) storage, data downloads to meet audit requests including full audit support and attestation letters, monitor outbound email for protection of intellectual property, enforce legal holds and protect privileged communications.
Email Archive is a highly flexible and scalable cloud-based option for EarthLink 365+, Hosted Exchange, Dedicated Exchange and Dedicated Zimbra email services. EarthLink understands the requirements for government and industry regulations for archiving and will assist with defining configurations to ensure compliance as well as defining rules of engagement for employees, partners, clients, investor and the general public.
There is often confusion between a data archive and a backup. A typical backup application takes snapshot images of active data in order to provide a method of recovering records that have been deleted or destroyed. Most backups are retained only for a few days or weeks as later backup images supersede previous versions.
Essentially, a backup is designed as a short-term insurance policy to facilitate disaster recovery, while an archive is designed to provide ongoing rapid access to years of business information.
It is easy to accurately search through an email archive. However, it is virtually impossible to search through years of back-up tapes.